When it comes to technology and the workplace, there is a fine line between what can be kept private and what information your employer has the right to access at any time. It may come as a surprise that if you’re using a company computer or are connected to their network, the network administrators have the right to access and review your search history, files you’ve opened, and your downloads. There are a few other guidelines to keep in mind to make sure that you’re protecting your privacy in the workplace while following the security measures that your company has put into place.
Use Password Best Practices
Whether you work in the office or remote, don’t ever give your passwords to anyone. Once they’ve been shared, it can be difficult to track what information can be accessed once your accounts have been potentially compromised. Be sure to keep all of your passwords in a folder, app, or other secure location on your computer. If you’re not sure which options are best or most efficient, reach out to your company’s administrator for recommendations. Also, take the time to reset your passwords every 60-90 days to make it less likely for your information to be accessed or compromised by someone else.
Keep in mind that even if you have your own computer, the company’s app running on your device will be monitored by the company’s network admins, and they can view what you’re looking at, so it’s important to be made aware beforehand what they are actually looking at. Don’t be afraid to ask for transparency from your company and ask to know what information is being accessed.
Read Your Company’s Technology Policy
It’s also common for companies to have their employees sign a technology policy stating that they won’t misuse company property and will follow all of the guidelines outlined in the document. Make sure to read through the entire policy before signing it so you know exactly what information your employer is tracking and making sure you’re away from what can and can’t be accessed on your computer at work to avoid risking your job.
Don’t Open Private Emails or Documents
It’s important to have a good understanding of privacy policies in the workplace and what that means. Keep in mind that if you’re connected to your employer’s network, they will be able to access all activity on your computer. As a rule of thumb, avoid checking your personal email or opening private files at work that you’d prefer your employer, not access.
Always ask your company’s business administrator upfront if you have any questions about what they’re tracking or the information they are collecting. Although it can be challenging at times to balance your online personal and professional tasks in the workplace, it’s still important to make sure that you’re aware of who is accessing your personal information and what they’re using it for.
If you’re looking for a solution to help you take back your privacy and protect your personal information Alerts.com is here to help. We provide all the tools necessary to help you identify what companies have access to your information, get notified when it’s being sold or traded, and ask to be removed or deleted from their list at any time. Our comprehensive database provides you with real-time notifications so you can stay up to date on who is accessing your data. As your personal privacy advocates, we’re here to make sure that you can exercise your right to stay informed and protect your personal data at all times.